Managing Your Busy Schedule

December 15, 2011 by · Leave a Comment 

We all lead busy lives.  Many of us have a day planner,  a work calendar, a phone calendar, and a calendar hanging on the wall at home.  While these are all useful tools, it can become a task just to try and manage all your calendars.  One of the most effective tools I have found is the Google Calendar.  There are many advantages to using Google’s calendar tool.  First of all, your information is stored online, which means you can access your information at home, at work, and on the go if you have a smart phone.  Another advantage is that you can share your calendar with friends, families, and coworkers- at whatever level you choose.

In order to use Google Calendar, you must first set up a Google account.  Once you have that established, using the calendar tool is very simple, as is sharing your schedule and syncing with other programs, such as Microsoft Office.  If you are using a supported operating system, all you have to do is download Google Calendar Sync, which you can access here.  Once the download is completed, save the file to your computer and install the program.   You will be asked to enter your account username and password, and select which type of syncing you wish to set up for your calendars.  Two-way syncing will allow information to flow between Office and Google, so that information you input is constantly uploaded and accessible.

Now that your calendars are synced and in the cloud, you can share them with whoever might find them relevant. You can do this by clicking on the settings tab and clicking on “calendars.”  You should see a list of any calendars associated with your Google profile.  From there, all you have to do is click “share this calendar,” then enter the person’s email address and decided what level of access you’d like to allow them to have to edit appointments and events.  Privacy levels can be controlled and adjusted within the same calendar so that different information is shared with different people.

This is a great tool for anyone trying to manage the multiple schedules of a family or small business.  Everyone can see what the day/week/month looks like, and edits are made in real time.  In addition, because the information is stored on the web, your calendar can be accessed from any computer or phone that grants you access to your Google account.  I use this tool all the time to manage my schedule and set appointments with clients.  I find it extremely helpful, and I hope that you do too.